are several New Mexico businesses providing scanning and imaging services,
but Adelante Document Imaging sets itself apart by offering a comprehensive,
valued-added process to our scanning services.
Document Imaging Process
Assessment. Consulting with the customer and analyzing their
current document storage and management issues.
a proposal and bid with detailed information on the services
to be provided.
of current document load and/or backlog; to include division
of files as to what can be shredded and what needs to be scanned.
Utilizes a color-coding system on all boxes to show file differences
and where those particular files are in the scanning process.
of files. This step involves creating electronic master folders
that will evolve into the company's data search system. This step
also helps eliminate misfiles or duplicates for the customer. Utilizing
Microsoft Access format, which is readily available and pc-based for
ease of use, the files will use a variety of fields, dependent on
customer needs, and may include items like name, date, medical record
number, or other identifying tags the customer needs. A printed copy
of this file will follow the customer files through the process.
Preparation. This labor-intensive step will involve the removal
of binder clips, paper clips, and other binding systems from documents
to be scanned. This step involves verification of contents as a follow-up
to the initial indexing process, offering a higher degree of confidence
in the system for the end user of the digital files. The preparation
process also involves making sure all documents are facing the same
direction and will be ready for the scanning process.
Imaging. The actual process of document scanning through
high-speed scanners that handle 60 pages per minute. Employees involved
in this process will watch to make sure the scanner auto-straightens
the documents, de-speckles and cleans the document, and that each
set of files is scanned. The employee will utilize the database already
set up in the indexing process to enter the electronic files in a
highly accessible and straightforward format for the end user.
CDs of data files to customer along with signoff for final
shredding of paper documents. Electronic files, in general, will be
stored in a .TIF format for ease in viewing and printing. If customers
request a different format, .PDF is also an option.
and the entire process, Adelante can provide retrieval services, too.
We understand that Adelante Document Imaging is being entrusted with
documents for periods that can extend into multiple months, depending
on the volumes of backlog files we are scanning. Part of our service
therefore includes the timely retrieval of documents, including copying
and faxing or mailing them to customers, during the scanning process.
goal at Adelante Document Imaging is to provide the most
comprehensive and high-quality
document scanning service to our customers. If you compare
us to other local scanning businesses, you will see that what we offer
is a more complete and more valuable process
with a more useful end result.